Standard 6

From selfstudy
Revision as of 13:23, 7 December 2007 by Ralphd (Talk | contribs) (Governing System)

Governance and Administration

Evergreen’s systems of governance are founded on values appropriate for an interdisciplinary public college. Governance at Evergreen seeks to promote collaboration across departmental and divisional boundaries. For example, the traditional practice at Evergreen is to avoid standing committees, instead relying on the Disappearing Task Force (DTF), a short-term ad hoc committee, consultative and collaborative in nature and having a diverse, broadly based membership.[1] The State of Washington’s mechanisms for system-level governance are comparatively decentralized. The Higher Education Coordinating (HEC) Board administers the state's student financial aid programs, approves new degree programs, and is charged with long-range planning for the state’s system of higher education.

The state’s six baccalaureate institutions, including Evergreen, are affiliated through the Council of Presidents (COP). In addition to meetings of the six presidents, the COP structure provides opportunities for collaboration among the state’s chief academic officers, budget officers, legislative officers and others, as well as other groups on an ad hoc basis. From Evergreen’s perspective, a significant change in this state-wide system occurred in 2005, when the legislature required the six baccalaureate institutions, working through the COP process, to present a unified budget request for capital construction, listing all the proposed major capital construction projects in the system in a single, prioritized list. The level of capital funding provided to college in this period demonstrates that, so far, this process has worked well for Evergreen. (See Standard 8.)

Three other significant changes in the state-wide system of higher education have presented more significant challenges to the college during the period of this self-study: changes in tuition policy, an emphasis on “high demand” enrollment, and a continually evolving focus on accountability.

Tuition Policy

During the period of this self-study, the authority for setting tuition levels has rested with the Board of Trustees, within limits set by the legislature. For instance, in 2007, the legislature gave the Board authority to raise tuition for residents of the state up to 5 percent in each of the following two academic years. This limited local control of tuition stands in opposition to the stated policy of the Board, which argues that the authority for setting tuition should be closely linked to the responsibility for funding the state’s financial aid programs and that both these functions properly belong to the legislature.[2] The state has apparently recognized this concern. In each year of the period covered by this self study, the legislature has increased funding to the State Need Grant program, the state’s primary need-based financial aid program, sufficient to hold recipients of the State Need Grant harmless from the effects of tuition increases.

In most years, this apparent local control of tuition has been undermined by other provisions in the legislative budget, which reduced state support for the college by exactly the amount that would be gained by raising tuition to the maximum allowed level. (The 2007 legislative session was a notable exception to this pattern, when the authority to raise tuition was accompanied by an increase in actual state support for the college.) Given these conditions, Board has consistently elected to raise tuition for resident undergraduates by the maximum amount allowed by the legislature.

High Demand Enrollment Funding

Since 2002, the legislature has adopted a policy that provides more generous funding for new enrollment in selected “high demand” fields. The selected fields are chosen to address a concern that “many employers report difficulty in hiring enough qualified graduates from Washington state institutions to fill high-skill job openings.”) For example, in 2004, these fields included “(1) nursing and other health services; (2) applied science and engineering; (3) teaching and speech pathology; (4) computing and information technology; and (5) viticulture and enology.” (Link to Higher Education Coordinating Board, Request For Proposals: Expansion of Enrollment Opportunities in High-demand Fields, April 27, 2004)

In light of this policy, Evergreen has urged the legislature and the HEC Board to adopt an expansive view of “high demand fields” so that the absence of traditional majors at Evergreen and the college’s commitment to the liberal arts do not necessarily exclude us from consideration for enhanced funding under this policy. The college has had some success in this effort. Evergreen’s initial “high demand” proposal for funding a Master of Public Administration cohort with an emphasis on Tribal Administration was not selected for funding in 2003. After additional making additional arguments, the program received “high demand” funding in 2004. In the 2007 legislative session, high demand funding for enrollment growth in the health science and to offer a new Master of Education degree with certificates in Math/Science and in English as a Second Language. Both the M.Ed. program and the expanded offerings in health sciences consistent with the college’s enrollment growth plan.


The Washington legislature mandates that each public four-year baccalaureate college submit a biennial accountability plan to the HEC Board. Accountability Plans describe Evergreen's efforts to make improvements on the state accountability measures during the past biennium, historical trends for these measures, and plans for the current biennium. The accountability measures include a set of indicators defined by the HEC Board and a set defined by the college. Evergreen has chosen three measures from the National Survey of Student Engagement that reflect key aspects of the college’s mission:

  • Percentage of seniors who have done or plan to do community service or volunteer work prior to graduation
  • Percentage of seniors reporting that Evergreen contributed “quite a bit” or “very much” to their development in solving complex real world problems
  • Percentage of first-year students who report having serious conversations with students of a different race or ethnicity “often” or “very often.”

To date, the college’s funding has not been directly linked to performance on state accountability measures. The legislature has shown interest, however, in exploring the concept of performance contracts that would provide financial incentives for institutions that meet accountability benchmarks. At this writing, other intuitions in the state system are preparing proposals for pilot performance contracts. In the event that state policy continues in this direction, we may find that future funding depends on the college’s ability to design a set of performance benchmarks that are meaningful to Evergreen and acceptable to state-level policy makers.

Governing System

%(6.A.1). The Board of Trustees, appointed by the governor and confirmed by the state Senate, is given broad, statutory power to operate the college (Link to RCW 28B.40.120). Through a series of documented policies and delegations, discussed below, the Board has focused its attention on strategic leadership and policy, delegating many of its operational responsibility to the president and (through the president) to the faculty and staff of the college. (Link to Board Policy Page.)

Evergreen's system of governance is described in the Faculty Handbook. (Link to Faculty Handbook, 2.200 Academic Organization and Governance). This system seeks to promote collaboration across departmental and divisional boundaries. This system calls for any major question of academic policy to be considered at a faculty meeting, where the faculty consider the question in a committee of the whole. Preparation for such discussions are typically made by a Disappearing Task Force (DTF), a short-term ad hoc committee, consultative and collaborative in nature and having a diverse, broadly based membership. The process used to update the college's mission and strategic plan, described in Standard 1 (Link to Standard 1), illustrates the way that Evergreen's flexible system of governance can provide a structure for trustees, administrators, faculty, staff, students and other stakeholders to work collaboratively on significant governance questions. %(6.A.2) %(6.A.3) DTF members typically include administrators, faculty, staff, and students. Table 6.1 shows the breadth of topics considered by DTFs over the past ten years.

Table 6.1: Disappearing Task Forces Charged: 1998-2007

Community-Based Learning 1997-1999

Human Resources 1999-200

Parking Expansion 1999-2000

Apparel Purchasing Practices 2000

General Education 2000

Running Start 2000-2001

Tuition Waivers 2000-2001

Food Services 2001

Prevention of Violence 2001-2003

Risk & Liability 2002

Faculty Governance 2002-2003

Faculty Reduction-in-Force 2002-2003

Enrollment Growth 2005

Campus Life Need dates

Diversity 2006-2007

First-Year Experience 2006-2007

Exempt Staff 2007

In addition to the college's DTFs, a number of broad-based standing committees exist to attend to ongoing planning and coordination. These include the Campus Land Use Committee, various budget planning groups, the Enrollment Coordinating Committee, the Health and Safety Committee, IT Collaboration Hives (ITCH), Space Management Committee and the Sustainability Task Force.

Two notable changes in Evergreen's governance system have occurred in the past several years. The unionization of the faculty and the formation of a student government, both discussed below, are likely to contribute to the "re-founding" of Evergreen's governance system in the years ahead.

Governing Board

%(6.B.1) Evergreen’s eight-member Board of Trustees is appointed by the Governor and confirmed by the state Senate. Seven of the board members serve staggered six-year terms. The eighth member, a student, serves a one-year term. The state law establishing the college gives the Board broad authority to operate the college. (Link to Board Policy #4)

%(6.B.3) In the early 1990s the Board adopted a series of policies to define its role at the college, its relationship with and expectations of the president, and its delegation of authority to the president. (Link to Board Policy Page). The board resolved to “approach its task in a manner which emphasizes strategic leadership more than administrative detail, clear distinction of Board and staff roles, future rather than past or present, and proactivity rather than reactivity and will be cognizant of the social contract in its relationships with the campus.” (Link to Board Policy #4) The Board acknowledged “its responsibility as being generally confined to establishing broad policies, leaving the implementation and subsidiary policy development to the President” (Link to Board Policy #6) and established general limits to the President’s authority. (Link to Board Policy #2). In addition, the Board adopted a resolution on “Delegation of Authority” to specifically enumerate those functions that the Board reserved to itself and to delegate all other functions to the President and, through the President, to the faculty and staff of the college.  %(6.B.6) The revision history of the Delegation of Authority demonstrates that the Board has regularly reviewed and updated its policies. (Link to Board Resolution 2007-04)

%(6.B.2) The Board's policies (Link to Board Policy #4) state that official inquiries and concerns directed to the Board are referred to the Chair, who is the spokesperson for the Board, for response. The Board Chair is obligated to inform the other members of the Board in a timely manner. Individual Board members are required to make clear when they are speaking as individuals and when they are stating Board positions. The Chair is the official spokesperson of the Board.

%(6.B.4) In accordance with Board policy, the Trustees hire and annually evaluate the performance of the President. The President publishes a self-evaluation each Spring, and faculty, staff and students are invited to provide comment on the President’s performance either to the President or to the Board or both. The Board meets in executive session each July to review the President’s self-evaluation, any comments received, and discuss the Board’s own assessment. After meeting with the President in executive session, the Board then provides a brief summary of its evaluation in open public meeting.

%(6.B.2) The state’s Open Public Meetings law (Link to RCW 42.30) governs the operation of the Board of Trustees. The Board conducts official business as a committee of the whole in meetings that are open to the public and publicly announced in advance. Regular meetings of the Board include time for the Board to hear comments from members of the public, including students, staff and faculty, who may be in attendance. In addition, the Board has a long-standing practice, which was formalized in the Fall of 2007 as Board Policy #14, of recognizing community representatives, including a faculty representative, a staff representative and an alumni representative. Following the formation of a student government association, the Board also recognized a representative from the student government. These representatives are invited to attend all regular meetings of the Board, receive all meeting materials, are seated with the Board during meetings, and invited to provide oral or written reports at each meeting.

The Board's regular cycle of meetings includes an annual retreat for self-evaluation and goal setting (usually in October of each year) %(6.B.6), quarterly financial reports and biennial review and approval of budget requests and allocations %(6.B.8). Through this process, the Board has reviewed and approved a change to the college's mission statement in January 2007 and approved significant program changes, such as the establishment of the Center for Community Based Learning (date) and the planned Masters of Education program (March 2007). %(6.B.7) The board has regularly reviewed the college's accreditation status and discussed the accreditation process (dates).  %(6.B.9)

Evergreen’s Board of Trustees is entering a period of significant transition. The membership of the Board has been markedly consistent for much of the past ten years. The average length of service for the seven regular members of the board in 1999 was 2.9 years. That average rose fairly steadily during the period of this self study, reaching seven years in 2006, the highest in the history of the college. The college has been well-served by a seasoned board well acquainted with the college’s mission and values.

Late in 2006, two Trustees left the Board, one at the end of her term, the other upon her election to the state Senate. In 2007, two more Trustees left the Board prior to the completion of their terms. Over the next several years, Board and the college should pay close attention to the recruitment and orientation of the next generation of the Board of Trustees.


Standard 6.A - Governance System

Standard 6.B - Governing Board

Standard 6.C - Leadership and Management

Standard 6.D - Faculty Role in Governance

Standard 6.E - Student Role in Governance

Supporting Documentation

See Supporting Documentation for Standard Six
  1. Faculty Handbook, Section 2.200.
  2. Board Policy #6 – Tuition Policy Statement